Privacy & Security Policy
1. Introduction
We value your privacy and are committed to protecting your personal data in accordance with applicable laws, including the Law No. 6698 on the Protection of Personal Data (KVKK) and the EU General Data Protection Regulation (GDPR). This Policy explains how we collect, use, share, and safeguard your personal information related to the Explore & ReConnext Global Reinsurance Summit.
2. Data We Collect
We collect various types of personal data including:
• Identity data (name, title, organization)
• Contact data (email, phone, address)
• Registration and participation details
• Payment and invoicing information
• Technical data (IP address, device, browser type)
• Usage data (interaction with website and services)
• Marketing preferences and communication consents
3. How We Collect Data
Your data is collected through registration forms, event participation, website visits, newsletters, and communications with our team, using both automated and manual methods.
4. How We Use Your Data
• To manage your registration and participation
• To process payments and send invoices
• To communicate event updates and marketing materials (with consent)
• To improve our services and user experience
• To comply with legal obligations
• To facilitate networking by sharing contact details with participants (with consent)
• To conduct statistical analysis and reporting
• To ensure security and prevent fraud
5. Legal Basis for Processing
We process your data based on:
• Your explicit consent
• Performance of contract obligations
• Legal compliance
• Legitimate interests where your fundamental rights are respected
6. Data Sharing and Transfers
Your personal data may be shared with:
• Official organizers (IUC, XPRIMM, Confera)
• Service providers (payment processors, hosting, IT support)
• Legal authorities when required
All third parties are contractually bound to protect your data.
7. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes or as required by law.
8. Data Subject Rights
You have the right to:
• Access and obtain a copy of your data
• Request correction or deletion
• Object to processing or request restriction
• Request data portability
• Withdraw consent at any time
• Lodge complaints with supervisory authorities
9. Cookies
Our website uses cookies to enhance user experience. You can manage cookies through your browser settings. For more info, see our Cookie Policy.
10. Data Security Measures
We implement technical and organizational measures such as encryption, access controls, staff training, and regular audits to protect your data.
11. Changes to Policy
We may update this policy occasionally. Continued use of our services means you accept changes.
12. Contact Information
For questions or to exercise your rights, contact us at:
Email: team@exploreconnext.com